National Level ScienceX Olympiads

Privacy Policy

Effective Date: 1 July 2026

Last Updated: 1 July 2026

1. Introduction

This Privacy Policy explains how ScienceX Innovations, through its division ScienceX Olympiads ("ScienceX", "we", "our", or "us"), collects, uses, stores, shares, protects, and processes personal information when users access our websites, portals, products, services, Olympiads, assessments, courses, publications, events, and digital platforms.

This Privacy Policy applies to students, parents, guardians, schools, principals, teachers, coordinators, customers, website visitors, and any other users who access or use ScienceX services.

2. Information We Collect

We may collect the following types of information depending on the service used:

Name of student, parent, teacher, coordinator, or school representative
School name, address, city, state, country, and contact details
Class, section, subject, level, roll number, and registration details
Email address, mobile number, and communication preferences
Photographs, identity-related details, and examination records
Payment transaction details, invoice details, and order information
Device information, browser type, IP address, login records, and technical logs
Course progress, assessment performance, scores, rankings, certificates, and reports
Feedback, testimonials, uploaded documents, forms, and support queries

3. Student and Minor Data

Many ScienceX services are intended for school students. Where a student is below the age of 18, registration and participation should take place under the supervision or authorization of a parent, guardian, school, or authorized coordinator.

Schools and coordinators submitting student information confirm that they have obtained the necessary permission or authority required to share such information with ScienceX for registration, examination, certification, communication, and related educational purposes.

4. How We Use Information

ScienceX may use collected information for the following purposes:

To register schools, students, coordinators, and users
To conduct Olympiads, assessments, courses, events, and academic programs
To process payments, generate invoices, and verify transactions
To issue roll numbers, admit cards, certificates, score reports, and awards
To communicate examination dates, guidelines, results, and important updates
To deliver books, kits, ScienceX Lab in a Box, merchandise, and other products
To provide customer support and resolve complaints or queries
To maintain academic integrity and examination security
To improve website performance, user experience, and service quality
To comply with legal, regulatory, tax, accounting, and audit requirements

5. Examination Monitoring and Proctoring

Where ScienceX conducts online or technology-enabled examinations, we may use reasonable monitoring tools to protect academic integrity. These may include identity verification, webcam snapshots, audio checks, screen activity records, login records, IP address, browser information, device details, and other examination-related logs.

Such data is used only for examination administration, verification, investigation of malpractice, result validation, security, and compliance purposes.

6. Cookies and Similar Technologies

ScienceX websites may use cookies, local storage, analytics tools, session identifiers, and similar technologies to improve functionality, security, performance, and user experience.

For detailed information about cookies and how users may manage them, please refer to the ScienceX Cookie Policy.

7. Sharing of Information

ScienceX may share necessary information with:

Schools, principals, teachers, and coordinators for verification and administration
Payment gateways, banks, and financial service providers
Technology, hosting, cloud, security, and examination service providers
Courier, logistics, and delivery partners
Support teams, auditors, legal advisors, and professional consultants
Government authorities, courts, regulators, or law enforcement agencies where required
Authorized ScienceX partners only where necessary for service delivery

ScienceX does not sell personal information to third parties.

8. Data Security

ScienceX uses reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, loss, misuse, alteration, disclosure, or destruction.

However, no online system, website, payment gateway, or electronic communication method can be guaranteed to be completely secure. Users are responsible for protecting their account credentials and using secure devices and networks.

9. Data Retention

ScienceX retains personal information only for as long as necessary for educational, operational, legal, accounting, audit, dispute resolution, examination record, and compliance purposes.

Examination records, payment records, certificates, school participation data, and academic reports may be retained for longer periods where required for verification, historical records, legal compliance, or institutional reporting.

10. User Rights

Subject to applicable law and verification, users may request access, correction, update, or deletion of their personal information. Certain records may not be deleted immediately where retention is required for legal, academic, financial, audit, or fraud-prevention purposes.

Requests may be sent to the contact email mentioned at the end of this policy.

11. Public Recognition and Testimonials

ScienceX may publish names, school names, photographs, ranks, awards, testimonials, achievements, certificates, and event participation details for educational, promotional, academic, historical, or recognition purposes, where permitted by applicable law and with appropriate consent where required.

12. Third-Party Links and Services

ScienceX websites may contain links to third-party websites, payment gateways, learning tools, video platforms, or communication services. ScienceX is not responsible for the privacy practices, content, security, or policies of third-party platforms.

13. International Users

ScienceX may provide services to users outside India. By using ScienceX services, international users understand that their information may be processed and stored in India or other locations where ScienceX or its service providers operate.

14. Updates to This Privacy Policy

ScienceX may update this Privacy Policy from time to time. The updated version will be published on the official website with the revised effective date or last updated date. Continued use of ScienceX services after publication of changes constitutes acceptance of the updated policy.

15. Contact Information

For privacy-related questions, corrections, data requests, or concerns, users may contact:

ScienceX Innovations
Division: ScienceX Olympiads
Website: https://sciencex.org.in
Email: regulatory@sciencex.in

ScienceX®, ScienceX Education®, ScienceX Olympiads®, NSAT®, ScienceX Lab in a Box®, and associated names, logos, publications, software, examination content, and educational resources are trademarks and intellectual property of ScienceX Innovations LLP unless otherwise stated.